Computerized Payroll System Essay Sample

1. 0 Introduction

2. 1 Background of the survey

Payroll encompasses every employee of a company who receives a regular pay or other compensation. It is the amount of all fiscal records of wages for an employee. rewards. fillips and tax write-offs. Some employees may be paid a steady wage while others are paid for hours worked. All of these different payment methods are calculated by a paysheet specializer and the appropriate payroll checks are issued. By jurisprudence. employers are required to pay employees for their services rendered ; through the paysheet system. the processing of this payment is possible. There are several ways on how to treat a paysheet. Payroll processing is one of the many facets of the company’s operation wherein the promotion in engineering can be applied. It involves assorted stairss such as monitoring of time-in and time-out of employees. finding the sums due to each employees and keep backing parts of it. intended for paysheet revenue enhancements. employee benefits and loan. Organization which have really few employees performs payroll manually while multi-national organisations which have become excessively big to execute such manual undertaking uses package. or incorporate faculties to execute the undertaking.

The manual paysheet system requires payroll treating to be done wholly by manus. Therefore. clip card. rewards and paysheet revenue enhancement calculations ; pay garnishments ; and tax write-offs are done manually. Furthermore. payroll checks and pay stubs are handwritten or printed on a typewriter. The chief disadvantage with this system is it is high room for mistake. The more manual calculations the paysheet representative has to do. the more mistakes she can perchance do. Furthermore. it is time-consuming because to guarantee the paysheet is accurate. she has to triple-check the informations before printing cheques. Even so. it is besides possible to miss mistakes. Paper filing is required with this system. which can make jumble. It is likely that Numberss of jobs occur. So it’s no surprise that many concerns opt to utilize computing machine package to garner and aggregate paysheet informations.

A computerized paysheet system performs the same maps that manual methods of paysheet do. It shops employee informations. such as names. references. societal security Numberss. wage rates and keep backing allowances of each individual. It calculates payroll revenue enhancements and tax write-offs and keeps all informations up-to-date after each wage period. Computerized paysheet package automates many maps. which saves both clip and resources. For illustration. it automatically calculates figures. such as employees’ net incomes. based on inputs. Though some informations must be collected and input manually. such as new hire information. the computerized system keeps it organized so you can entree and update it electronically as needed. Computerized paysheet systems besides decrease mistake rates as most of the processing is performed by the computing machine alternatively of worlds.

With this development. MARGIL Company who was engaged in selling 2nd manus goods. wants to follow an progress paysheet processing system to reply the troubles and jobs their paysheet comptroller and employees are soon meeting.

2. 2 Statement of the Problem

2. 3. 1 General Problem

* How to better the current manual paysheet system of MARGIL Company to be a dependable. fast. accurate and secure progress paysheet system.

2. 3. 2 Specific Problem

* Hard to pull off employees records and paysheet
* Inaccurate end product of studies and devour a batch of clip in fixing the wage of every employee

2. 3 Objective of the Study

2. 4. 3 General Objective

* The survey aims to supply dependable. fast. accurate and secure progress paysheet system of MARGIL Company by proper clip monitoring. fast and accurate salary calculation. elaborate wage faux pas and fast study coevals. with a secure backup of studies and other information sing paysheet
minutess.

2. 4. 4 Specific Objective

* To supply file care faculty to hive away all files and records of all employees of the company and supply study faculty that will automatically bring forth the studies. * To supply paysheet calculation faculty that automatically compute the wage of the employee.

2. 4 Significance of the Study

Upgrading your paysheet system can profit your concern in several ways. Computerized systems are easy to utilize and don’t necessitate your human resources staff to hold in-depth acquaintance with an aging. complex or disused paysheet system. This reduces the sum of clip directors and human resources staff need to pass on paysheet. Employees can have their payroll checks more rapidly and with a decreased likeliness of mistake. Computerized paysheet procedures save paysheet professionals an tremendous sum of clip and attempt. Here’s a closer expression at the benefits of computerized paysheet system and its donee.

Management of the Company
* Computerized Payroll System offers direction of the company a assortment of other benefits. It can cut down on the procedure of informations garnering. information processing. and expense and coverage. It’s easier to add new employees and do salary accommodations or record when an employee quits or is terminated. If revenue enhancement rates change. your revenue enhancement tabular arraies can besides be automatically updated in a computer-based system.

The Person Fixing the Payroll / Accountant
* His / Her worked burden will be decreasing specifically in salary calculations.

The Employee
* Since the system will supply fast and accurate calculations. the employees will have the correct and accurate sum of the wage and it will avoid the delayed payments.

Plan Developers
* This will function as a trial for the developer’s ability to analyse and how to work out the mentioned jobs. It will besides assist to heighten their cognition and to fix their egos as a future coder.

2. 5 Scope and Limitation of the Study

The Computerized Payroll System of MARGIL will merely concentrate on the followers:

* Monitoring of the time-in / clip -out of employees utilizing username and password – generated logins and log outs. * The calculation of employee wage such as basic wage. allowances. authorities premiums. loans. keep backing revenue enhancement and other benefits provided for regular and non- regular employees. * Generation of wage faux pas which will bring forth elaborate and itemized sum for basic wages. tax write-offs. and loans. * Generation of study that will supply a wage faux pas. employee record. employee on leave study. monthly and yearly SSS. keep backing revenue enhancement. Pag-Ibig parts. loans payment sum-up and paysheet sum-up. * Updating paysheet system upon engaging and expiration of employees. * Supplying unafraid back- up studies and other paperss that are sufficient for paysheet calculation and coevals. * User security will besides be provided.

* The system will run on a LAN set up. with ocular basic 6. 0 as the scheduling linguistic communication and Windows Vista. Windows XP and Windows 7 as the operating system.