Castro Valley Canines Semi-Pro Baseball Team Essay Sample
1. Instruction manual TO BIDDERS
The Castro Valley Canines weCastro Valley Canines
Semi-Pro Baseball Teamre founded in 1993 and have been in demand for a new field to heighten the vicinity and overall community. This is an invitation to bidders. Based on certain demands such as monetary value. quality criterions. licences and other footings and conditions. will the command be accepted. Please see the undermentioned descriptions below for standards that that needs to be met. 1. 1. General Description of Work
Lauren Higgins. General Manager of the Castro Valley Canines. semi-pro baseball squad. has late requisitioned 20 estates of land and is beging proposals for a Construction Manager/ General Contractor. The General Contractor will pulverize 3 condemned barns and any trees or coppice located on
the land. The bing H2O and sewer lines will be used for public toilet installations and little clubhouse which will embrace a new playing field to be constructed. Leveling will non be needed as the land is comparatively level as is. The Contractor will besides include a parking country for about 50 autos and no witness siting would be needed. Specifically. the playing field will necessitate to be lined with concatenation linked fencings. every bit good as the hitters country. The field will consist of grass and the baseball diamond country will be a mixture of sand and crushed rock. Please see Appendix B for specific field dimensions. 1. 2. What Must Be Included with Bid
1. Bidders need to supply a history of the company’s experience and experience with outside composites. if possible. 2. Statement of values and rules of the company.
3. At least 5 illustrations of past successful undertakings with client information. the description of the work performed and the fee charged. 4. Information that you believe to be a factor in the command determination. 5. Entire estimated fee. including hourly rate for each employee. 6. Any other fees or charges.
7. Insurance policies.
1. 3. Agenda of Bid Period Activities
Commands should be sent to:
Lauren Higgins
2661 Renton Way
Castro Valley. CA. 94546
Commands will non be accepted after October 15. 2011 unless palliating fortunes and the bidder contacts proposal proprietor 1 hebdomad in progress.
Agenda for the Contractor’s work is as follows:
1. September 1. 2011 RFP Posted
2. September 21. 2011 Pre-bid Meeting
3. September 28. 2011 Site Visit
4. October 15. 2011 RFP Response Due
5. November 1. 2011 Contractor Selected
6. December 1. 2011 Work Started
7. March 1. 2014 Work Completed
1. 4. Location of Work
The location of the land is at:
2001 Center St
Castro Valley. CA. 94546
Please see the agenda for work above for site visit day of the month.
All equipment may be stored on this site.
1. 5. Pre-Bid Meeting
The Following information is TBD
Pre-bid meetings can be held after the RFP’s are issued and anterior to the command due day of the month. Pre-bid meetings may be referred to with other rubrics in RFP’s such as a pre-proposal conference in authorities RFP’s. If an proprietor intends to hold a pre-bid meeting. the Instructions provide the location. day of the month. and clip of the meeting. The Instructions may besides depict the intent of the meeting and how replies to inquiries from bidders will be handled. The replies to the inquiries from bidders are usually handled in a formal mode since they are a addendum to the information provided in the RFP. 1. 6. Owner Contact for Questions
It is of import that an proprietor designate one person to move as the contact individual for inquiries from bidders during the command period. This organisational attack assures that inquiries are handled in a consistent mode and that all bidders receive the same replies to inquiries. The replies to single inquiries from bidders during the command period that are non responded to at a pre-bid meeting are besides of import auxiliary information to the original RFP. The procurement group representative assigned to a contract is frequently the designated contact individual for an proprietor. The Instructions specify the name of the individual in the owner’s organisation that is responsible for reacting to bidder inquiries. The Instructions besides specify the telephone figure and reference of the contact individual. The Instructions define the process that will be used for supplying replies to all bidders when one bidder asks a inquiry refering demands in the RFP. 1. 7. Pre-Award Surveies
Certain proprietors perform pre-award studies of specific bidders to obtain information on proficient and direction capablenesss. These studies are performed after the RFP is issued to the bidders and anterior to present. The studies can necessitate elaborate presentations from bidders sing the proficient and direction attacks that they will take on a contract. The Instructions inform the bidders of the topics that are covered at these meetings. The studies are normally conducted at the bidder’s installation since the adequateness of a bidder’s installation is portion of the study. The timing of a pre-award study is established on an single bidder footing. 1. 8. Sealed Command Requirements
Many RFP’s require that command proposals are sealed when submitted to an proprietor. This provides a step of security that commands have non been altered after they were prepared. The Instructions define the certain command demands. Requirements for turn toing the commands to the proper party are defined in the Instructions. If the commands are non required to be sealed. the Instructions address the acceptableness of telegraphic and facsimile command proposals and command proposal alterations. The Instructions stipulate the figure of transcripts of command proposals that are required. 1. 9. Footing for Bid Evaluation
There are advantages in specifying the footing that an proprietor will utilize in measuring command proposals. If an proprietor intends to give important weight in its command rating to factors such as proficient. quality and agenda control capableness every bit good as quoted monetary values. the bidders should be cognizant of this fact.
This gives them the chance to stress the strengths of their proficient and direction plans. They may suggest stronger plans in these countries if they believe that this will better their opportunities of contract award. The Instructions should specify the footing that an proprietor will utilize to measure the
bidders for contract work. 1. 10. Ethical Standards
Many proprietors include ethical criterions that the proprietor and the provider or contractors are required to follow in their relationships with one another prior to and after the award of a contract in the Instructions. These criterions frequently come from corporate procurance policies. They include such points limitations on gifts and amusement from providers and contractors to proprietor forces. 1. 11. Duty for Surety Bonds
If another subdivision of the RFP does non stipulate the exact demands for surety bonds for a contract. the Instructions clear up the types of bonds required and the cost duty for supplying the bonds. 1. 12. Proposal Format
If the RFP requires that bidders prepare elaborate proposals depicting how they will carry through contract work activities. the Instructions define the format required for the proposals. Limits may be placed on the length of different subdivisions in the proposal to guarantee that excessively drawn-out proposals are non received from bidders. 1. 13. List of Bidders
Many RFP’s include a list of the companies in the Instructions subdivision that have been asked to offer on the contract. This attack has the advantage of doing the bidders aware that they are involved in a competitory command procedure.
Note: A topographic point is provided in Appendix B for a elaborate list of bidders.
1. 14. Letter of Recognition
It is of import that procurement groups receive feedback every bit early as possible from companies that receive RFP’s sing their purpose to offer the work. If one or more companies on the list of bidders for a contract diminution to offer. there may be deficient bidders to fulfill competitory command demands. It may be necessary to direct RFP’s to extra bidders to obtain the coveted figure of command proposals. To obtain this feedback in a timely mode. the Instructions frequently include a Letter of Acknowledgment that requires bidders to province whether they intend to subject command proposals. 2. Description OF WORK
Service contracts require a Description of Work in the RFP’s. Certain big engineered stuffs and equipment contracts can besides necessitate Description of Work subdivisions in their RFP’s. The Description of Work has other rubrics such as Statement of Work or Scope of Work in RFP’s used by different companies and authorities bureaus. Other companies include the Description of Work in the proficient specifications for a contract.
The intent of the Description of Work in the RFP is to specify the range of work for a contract. Other subdivisions of the RFP for a contract such as the Specifications and Drawings and the Particular Conditions besides provide information that describes the work range for bidders. The Description of Work mentions the other RFP subdivisions as required. 2. 1. Engineering Contracts
The Description for an technology contract RFP contains an overview of the proficient characteristics of a undertaking. Other general information such as the location of the undertaking. bing installations at the undertaking site. and duty for licensing and licenses is defined. If there is more than one technology contractor on a undertaking. the Scopess of the other technology contracts are defined in sufficient item for the bidder to understand its function in the design of a undertaking.
If there is a public presentation specification in the technology contract RFP. the Description references the specification for inside informations refering the proficient demands for the design of the undertaking. If there is non a public presentation specification included in the RFP. the Description contains the owner’s design public presentation demands. If the public presentation specification includes design countries that are non in the range of an technology contract. the Description explains which points in the public presentation specification apply to the contract.
The division of duty between the proprietor and the technology contractor is explained in the Description. If an proprietor intends to execute design maps such as set uping design standards for certain systems. these maps are defined. The division of duty indicates which design paperss and processs produced by the technology contractor require proprietor blessing. The division of duty besides establishes the stuffs and equipment that are procured by the proprietor and those that are procured by the technology contractor. The division of duty defines whether the technology contractor or a provider is responsible for the elaborate design of engineered stuffs.
The type and continuance of the support that the technology contractor is required to supply to other undertaking groups such as licensing. procurance. building or fabrication. and proving is addressed in the Description. If the technology contractor is required to supply liaison forces at the undertaking site to clear up design demands. this plan is defined in the Description.
The quality. agenda. cost. and other direction plans required to pull off the technology contract work can be defined in the Description. An alternate attack is to include the direction demands in the Particular Conditions. It is non important which subdivision of the RFP includes the direction demands every bit long as they are good defined. 2. 2. Construction Contracts
The Description for a building contract RFP contains an overview of the proficient characteristics of a undertaking. It besides provides the location of the work. bing installations at the undertaking site. and the duty for obtaining licenses and licences for a undertaking. If there are multiple building contractors working on the undertaking. the range of work of each building contractor is described in the Description.
If the building contract pricing attack is fixed monetary value or unit monetary value. there is a separate subdivision of the RFP that contains proficient specifications and drawings. The building contractor’s duties for executing the work in these specifications and drawings are defined in the Description. In instances where the specifications and drawings include work performed by more than one contractor. the specific duties of each contractor are defined in the Description. If the specifications and drawings are non complete when the RFP is issued. the grade of completion is defined in the Description.
The division of duty between an proprietor and a building contractor is defined in the description. If the building contractor will be responsible for elaborate design maps. these maps are delineated in the division of duty. The division of duty specifies the stuffs and equipment that are furnished to a contractor by an proprietor. It besides specifies the stuffs and equipment that are procured and installed by the contractor. The division of duty defines the duty for proving the systems and constituents installed by a contractor.
The building contractor’s duties for supplying services such as clean up. scaffolding. impermanent office edifices. warehousing. impermanent electrical. impermanent heat. security. and building equipment are described in the Description. If an proprietor elects to supply services to a building contractor. the services are defined in the Description.
The support that a building contractor is required to supply to other undertaking groups is defined in the Instructions. The contractor can be required to supply as reinforced drawings to the technology group for concluding design proof. The contractor may hold to supply building forces to the proving group to back up proving activities. The contractor can be responsible for supplying scaffolding for entree for reviews by proprietor quality forces.
The quality. agenda. cost. safety. environmental. and other direction plans required to command the building contract work can be addressed in the Description. They can besides be addressed in the Particular Conditions. 3. Proposal
The Proposal subdivision of the RFP contains all of the pricing information required from bidders to let an proprietor to measure the costs of the commands. It can besides specify proficient and direction information that is required from the bidders. The Proposal subdivision of the RFP can hold different rubrics in the RFP’s issued by different companies. Certain companies name the Proposal subdivision a Bid Form. 3. 1. Breakdown of Bid Price
It is of import that the bidder understand the range of work that is covered by each requested command monetary value point. It is helpful to cite the Description of Work and the Specifications and Drawings subdivisions of the RFP in specifying the range of work for each command monetary value point. 3. 2. Revisions and Extra Work
If unit monetary values are executable for excess work. the Proposal specifies the unit monetary values required. If excess work will be handled on a reimbursable footing. the Proposal can bespeak cost bounds for the reimbursable work. 3. 3. Escalation Formulas
If the proprietor is bespeaking fixed monetary value commands capable to escalation of labour and stuff costs. the Proposal requests the expression that will be applied to current labour and stuff monetary values to find escalation costs. The construction of these expressions can significantly impact the cost of a contract. 3. 4. Scheduled Completion Dates
If an proprietor wants a bidder to supply agenda day of the months for cardinal contract activities. the Proposal lists the cardinal agenda activities and petitions that the contractor provide the day of the months. Start and completion day of the months for cardinal contract agenda activities may be requested. 3. 5. List of Subcontractors
The Proposal subdivision provides infinite for bidders to name the subcontractors that they intend to utilize to execute the contract work. In add-on to the names of subcontract houses. bidders should supply descriptions of the subcontractor work Scopess. subcontractor experience. location of subcontractor offices. and telephone Numberss. 3. 6. Key Supplier or Contractor Personnel
The Proposal requires that a provider or a contractor name the individual that will be in charge of the contract work and will be the primary contact for an proprietor. The names of other cardinal forces can be requested in the Proposal subdivision. 3. 7. Length of Time Bid Is Valid
If there is a possibility that the award of a contract will non happen until a important period of clip after commands are received. the Proposal requests the length of clip that a command is valid after reception by an proprietor. 3. 8. List of Bid Document Addenda Reviewed by Bidder
If there are bid document supplement issued after the RFP is issued. the Proposal subdivision petitions that bidders list the supplement that they have reviewed. This process assures that all bidders have reviewed the necessary paperss. 3. 9. Notice of Conflicts or Mistakes in Bid Documents
Requesting that bidders officially notify an proprietor of struggles or mistakes in command paperss provides a formal agency of pass oning struggles and mistakes. The mistakes can be corrected prior to the start of contract work. 3. 10. Clarifications of Commands
Certain Proposal subdivisions provide infinite for a bidder to province any elucidations or exclusions to its command. Although the purpose of the RFP is to specify the work range in a mode that eliminates the demand for elucidations and exclusions. there may be points that are non clear that should be addressed. Excessive elucidations or exclusions may do a command proposal to be rejected. 3. 11. Bidder Signature
The Proposal contains infinite for the provider or the contractor to subscribe its completed Proposal. It besides includes the day of the month the Proposal is signed. the rubric of the individual sign language. and any needed designation Numberss or license Numberss. 4. SPECIFICATIONS AND DRAWINGS
Specifications and Drawings subdivisions are required for RFP’s for fixed and unit monetary value contracts. They are besides required for mark monetary value and reimbursable with incentive fee contracts since they define the footing of marks and inducement fees. Depending upon how the contracts are scoped on a undertaking. the specifications and drawings included in the RFP may or may non associate merely to the contract for which the RFP is prepared. The Description of Work explains which parts of the specifications and drawings relate to a peculiar contract. In some instances. the specifications and drawings are marked up to specify contract work Scopess.
Service contracts normally require a Description of Work in add-on to the Specifications and Drawings in the RFP to clear up the work activities that are the duty of a contractor. Many engineered stuffs and equipment contracts do non necessitate extended Description of Work subdivisions since all necessary information for the bidders is included in the Specifications and Drawings.
Note: Don’t pass excessively much clip making drawings or specifications. Simply cut and glue a image from the cyberspace and depict it here. 5. Particular CONDITIONS
The Particular Conditions subdivision of the RFP includes all of the direction demands and any other specific contract demands. The Particular Conditions subdivision normally does non turn to the proficient demands for a undertaking.
The direction demands for RFP’s are prepared by several different undertaking groups as discussed antecedently. The procurance group receives the direction demands for each contract from these groups. In many instances the linguistic communication of the direction demands for different contracts can be similar. The procurance group works with the other undertaking groups to find the extent that direction clauses can be standardized in the Particular Conditions. Important direction demands for a specific contract should non be omitted from the RFP for the interest of standardisation.
Certain RFP’s include the Particular Conditions information in the Description of Work subdivision. This eliminates the demand for the Particular Conditions. Equally long as the direction demands are good defined. it makes small difference if they are included in the Description of Work or the Particular Conditions.
Many RFP’s do non adequately specify all of the necessary direction demands for a contract. Inadequate definition of direction demands can take to hapless direction of a contract. Undertaking direction has the overall duty for guaranting that RFP’s adequately define direction demands. It is helpful to include all of the direction demands for a peculiar country such as control of quality in one portion of the RFP. If the quality demands are contained in different subdivisions in the RFP. it can be hard to find if the necessary quality demands are all included in the RFP. 6. General CONDITIONS AND CONTRACT AGREEMENTS
The General Conditions subdivision of the RFP contains the commercial demands for a contract. Many of these commercial footings cover state of affairss such as alterations to the original contract proficient and direction demands or instances in which the contractor does non execute in conformity with these demands. Other commercial clauses cover footings of payment. invoicing. and duty for revenue enhancement payments. Since the procurance group is responsible for fixing these commercial footings with aid from the legal group. the procurance group can fix the General Conditions subdivision of the RFP with comparatively small input from other undertaking groups.
Many RFP’s contain a Contract Agreement subdivision in add-on to the General Conditions. The intent of including the Contract Agreement subdivision in the RFP is to demo the bidders the contract format that will be used if they are awarded the contract. Contract Agreements contain commercial clauses that are really similar to the clauses usually included in the General Conditions. The Contract Agreement normally includes the General Conditions. Description of Work. Proposal. Specifications and Drawings. and Particular Conditions subdivisions in the contract by citing these paperss. This means that the demands of all of these subdivisions are a portion of the contract. It is non important which commercial demands are included in the Contract Agreement and which demands are included in the General Conditions since both subdivisions are included in a signed contract.
