Job Share Memo Essay Sample

Mr. Niel Goodrich. Vice President of Manufacturing of the American Radiatronics Corporation. returned from a three twenty-four hours concern trip on October 13. While traveling through his mail he found a memoranda from Dr. Virginia Daniel. Manager of Process Engineering. refering the debut of a new line of radiation tubings and several proposed alterations in the fabrication procedure of the Nuclear Tube Assembly Room. Mr. Goodrich was rather familiar with the Nuclear Tube Assembly operations and had read the Nuclear Tube Assembly Room ( A ) instance prior to its release by the company. Goodrich besides had a distant but friendly relationship with Mr. Walter Long. the General Foreman in charge of the Nuclear Tube Assembly room. Mr. Goodrich was particularly interested in the new tubing line and he read the memo with considerable involvement. ( Dr. Daniel’s memo is reproduce a in Exhibit 1. )

Shortly after he had finished reading the memo. Mr. Goodrich was interrupted by his secretary who gave him a manus written note from Mr. Alex Paul. Factory Manager of the Boston Plant. ( Mr. Paul’s note is reproduced as Exhibit 2 ) . His secretary told him that Mr. Paul had left town the predating eventide on a concern trip but had left instructions to hold the note delivered to Mr. Goodrich first thing in the forenoon.

Purpose:

The intent of this memoranda is twofold:

( 1 ) to suggest a program for start up of the assembly procedure required to fabricate the new line of LDTC ( Low Distortion Low Temperature Coefficient ) radiation tubings. ( Cost and departmental allotment disbursals will follow under separate cover. )

( 2 ) to suggest a series of alterations to better the procedures used in the current assembly of bing tubings in the Nuclear Tube Assembly Department.

Background:

As you know. the Research and Development Department has completed the design of the new LDTC line of radiation tubings. On August 15th. the Gross saless Department signed a biennial contract to sell LDTC tubings to the Universal Electric Co. Deliveries to Universal will get down on April 30th of following twelvemonth. The Universal Electric order will necessitate a 50 % capacity enlargement in the atomic tubing operations. most of which will be LDTCs.

My section is presently developing a pilot procedure for piecing the LDTC’s in the procedure development lab. We anticipate that the pilot procedure will be “shaken down” by January 15th. Our past experience suggests that many of the tubing assembly procedures have non been adequately followed through in the passage from development to production start-up. In the past. most of our tubing assembly procedures have non been sufficiently “debugged” after traveling into production. Historically. this deficiency of follow-through has resulted in production jobs and hapless outputs in the tubing assembly room because of deficiency of equal procedure specifications.

The LDTC is a new and of import merchandise line and we hope to avoid past troubles by guaranting that it undergoes a controlled and careful production start-up—including the development of tight. replicable procedure specifications after the LDTC has gone into production assembly. I believe the program we are suggesting will ensue in a drum sander start up of the LDTC line and lower cull rates than we have antecedently experienced with new tubings or tubing alterations.

I think that it is besides safe to presume that you are familiar with the jobs the company has traditionally had in the Nuclear Tube Assembly Room. Until late. it has been a “hit or miss” operation. with low outputs. unpredictable procedure consequences. deficiency of procedure specifications. and deficiency of consistence.

A feasibleness survey late completed by Mr. H. Singer of Process Engineering shows that considerable room exists for bettering outputs and for cut downing costs of bing tubing assembly processes by bettering and fastening procedure specifications for bing merchandises.

The fact that consequences have improved so significantly within the past 12 months with merely minor alterations in supervising and comparatively small betterment in procedure control provides grounds of how great the potency is for farther betterment.

We believe that significant procedure betterments could be attained by: ( a ) monitoring and rewriting procedure specifications on bing operations and guaranting they are adhered to ; ( B ) monitoring. measuring. and documenting any divergences or alterations made by assembly room forces so that procedure specifications are either complied with or revised to integrate betterments ; ( degree Celsius ) presenting new methods to better single facets of the assembly procedure.

It seems to me that the new LDTC merchandise line provides an chance for presenting a new procedure right every bit good as an juncture for bettering bing procedures. I have discussed these thoughts with Messrs. Halbert. Laughton. and Paul and all agree that alterations of this sort are desirable. The balance of this memo will sketch: ( 1 ) A program for the production start-up of the LDTC and ( 2 ) A program for bettering bing tubing assembly processes. Both programs require some impermanent every bit good as lasting alterations in the agreements of the tubing assembly operation. but I believe you will happen them justified given our aims.

I. Proposal for Introduction/Start-Up of LDTC Tube Assembly Process

A. Pre-Manufacturing Process Development

1. Pilot Process Development
Pilot procedure development is presently afoot. We expect to get down fake production assembly in the lab by Dec. 1.

We propose engaging four assembly operators prior to Dec. 1st to get down fake production assembly in our lab. They would be trained by Mr. Singer in the lab and would be transferred to the Nuclear Tube Assembly Room when the LDTC goes into production.

Given the increased proficient edification of the LDTC. we are suggesting that these operators be comparatively immature and have earned an. associate’s grade in electronics ( or completed comparable particular preparation in electronics ) or have had anterior experience as technicians. Obviously these operators would hold to be hired at higher hourly rates than we presently pay our assembly workers. but their add-on to our assembly section would upgrade the department’s accomplishment degree. We have already contacted the HRM section and they have three campaigners for these places. Since these operators would finally go production employees. we will expect your blessing before taking farther action.

2. Pre-Production Facility Changes

Given the tight specifications of the LDTC for both deformation and temperature coefficient. we propose several major alterations in the installations of the Nuclear Tube Assembly Room. Projected return on the LDTC justifies these building costs and we believe they are desirable ( fiscal informations will be sent under separate screen ) . We propose that the Assembly Room be divided up into three separate suites: ( 1 ) a “clean room” to house concluding assembly and lead testing and wash uping operations. The clean room would be dust free and temperature and humidness controlled. Entree to it would be limited to authorise employees merely ; ( 2 ) a metal work room to house the dirtier operations ; and ( 3 ) a “moderate control room” to house the glass work and concluding trial operations.

Industrial Engineering assures us that this building could happen during January without a major consequence on production of bing merchandises.

B. Production Assembly Start-Up of LDTC

We propose that Start-up of the LDTC Assembly in the Nuclear Tube Assembly Room get down on February 15 under the joint supervising of Messrs. Long and Singer. Assembly operations would be based on pilot procedure specifications ; any divergences from these processs would be made merely with Mr. Singer’s blessing. The four new operators would follow the procedure from the lab to the mill and would move as resource people for developing bing assembly workers. This start-up period would get down on February 15th and would be of 10 week’s continuance.

C. Finalization of Process Specification on LDTC

At the decision of this 10 hebdomad period concluding procedure specifications would be drawn up by Mr. Singer based on the start-up experience.

II. Proposal for Bettering Existing Assembly Processes

A. Development of Process Specifications

1. We propose that procedure specifications for the 20 highest volume single merchandises be either written ( if they are non now in being ) or revised. This could be accomplished over an eight hebdomad period beginning. January 3rd. To carry through this we propose:

( a ) Delegating a procedure technician full-time to the Nuclear Tube Assembly Room

The technician would compose up. revision. or better procedure eyeglasses on these 20 points under Mr. Singer’s supervising.

( B ) Monitoring of Process Changes

We propose that during this period every bit good as in the hereafter any divergences or alterations in procedure by assembly workers be reported to Mr. Singer. No alterations in procedure processs should be allowed without the blessing of Mr. Singer. If they are deemed by him to be betterments. they will be incorporated as alterations to bing merchandise specifications.

No alterations in stuffs or methods should be made by tubing assembly operators without Mr. Singer’s explicit blessing. In the past. stuff permutations have been made by assembly workers without appropriate mandate.

B. Development of Operator Specialization and Fixed-Station Assignments

Based on Mr. Singer’s observations. merchandise dependability could be enhanced well if more worker undertaking specialisation existed within the atomic tubing assembly room. Currently. many workers perform several different undertakings in different parts of the room based on what appears to be about random self-initiated work assignment patterns. It is our belief that procedure quality would better if workers were assigned to the same fixed work Stationss. to the extent possible. We believe fixed station assignments and worker specialisation would ensue in increased worker accomplishments in specific types of operations. greater deepness of specialisation. and better pinpointing of duty.

C. Separation of Testing Functions from Assembly Operations

We propose that as portion of a procedure betterment program. that concluding and intermediate testing maps be done by one or two operators whose exclusive duty is proving. Although this recommendation exceeds the range of the procedure technology proposal. we believe that it is non desirable to hold assembly workers proving their ain production. Many houses separate these maps to guarantee consistent quality criterions.

In drumhead. we believe that the combination of the above recommendations for both the debut of LDTC line and the betterment of bing assembly procedures will greatly better outputs and dependability in the Nuclear Tube Room.

This is merely a brief note to fix you in instance you run into Walter Long. I will give you a more elaborate image when I return tomorrow from Philadelphia. For the minute. nevertheless. you ought to cognize that Walter is reasonably angry about the memo that Ginnie Daniel sent you. He received a transcript of Daniel’s proposal yesterday and came in to see me about it instantly. He feels strongly that it is fraught with possible jobs and that several of the proposed alterations will ache tube production and the assembly room’s morale. He went so far as to state that if the proposal is implemented it will destruct his attempts of the last two old ages. When we talked yesterday he was typically unagitated. really consecutive forward and. as usual. he didn’t mince any words. I assured him that Ginnie’s proposal is still merely that—a proposal and that there is plentifulness of clip for everyone involved to speak it out and do alterations. We agreed to speak about it on Friday. I besides told him that I would set up some meetings between the three of us and the procedure technology people within the following twosome of hebdomads to discourse the proposal. That seemed sensible to Walter and he left my office satisfied.

That was yesterday. Today. Walter came in to see me once more in what I can merely depict as cold choler. Apparently. Harold Singer went to see him foremost thing this forenoon. “to get things traveling on the new proposal. ” as Walter described it. Harold wanted to get down be aftering the revising of procedure specifications. From what Walter said. Harold had a batch of ‘process spec’ sheets with him and a new signifier for O.K.ing procedure alterations that he wanted to get down utilizing every bit shortly as possible. Walter told Harold that he and I had agreed to postpone any action until everyone had a opportunity to digest the proposal. I guess they exchanged words and Harold insisted that nil he was suggesting was out of line and that the alterations were long delinquent.

One thing led to another and Harold accused Walter of “perpetuating a muss. ” Harold seemingly got reasonably angry because he told Walter that the betterments Walter had made in the atomic tubing room were “peanuts compared to what’s possible” and that Walter had achieved these betterments by “coddling” his workers. That’s what I think truly set Walter off. Walter came in to see me and said that under no fortunes would he digest Harold Singer interfering with his people and operations. He besides said that if Singer’s “riding unsmooth shod” over the tubing assembly room was necessary to get down up the new LDTC tubing. so he would vacate duty for the atomic tubing room. He seemed really cool and really steadfast. I told him non to worry and that I would speak with him every bit shortly as I got back tomorrow.

Here it stands now. I thought you ought to cognize this in instance you see Walter. My conjecture is that word of the battle between Walter and Harold has likely spread throughout the works by now. I will make my best with Walter when I get back. He’s a really sensible adult male. but I have a feeling he’s truly delving his heels in on this 1. As you know. I think many of the alterations proposed in Ginnie Daniel’s memo are necessary and will ensue in ample betterments. We need the attempts of both Long and Singer to do it work. Singer is the lone procedure applied scientist who has any acquaintance with atomic tubing assembly and I would detest to lose Walter’s leading in that section. This is a job we shouldn’t let bead. I’ll see you every bit shortly as possible after I return.